Policy Example: Golf Cart Use

BACKGROUND: The 1/7/01 General Meeting approved the expenditure of $2000 from the capital fund to purchase a golf cart. The General Meeting also stated that the community would need to agree on a golf cart use policy at a general meeting before the purchase could be made. Henry agreed to lead the effort of developing a use policy and he convened a meeting on 1/28 with Henry, Flo, Nancy DeProsse, Jerry, Pam and Robin. The following is the golf cart use policy we developed and are proposing for consideration at the next available general meeting.

CONCERNS:

Needs: There are several types of potential need: 1) chronic disability or temporary disability of a resident, 2) disability of a visitor and 3) a need based on some or all of a variety of situations including heavy loads, sleeping infants/multiple children, and icy path conditions.

Security: Safeguarding from misuse by community children and misuse or theft by people outside the community.

Maintaining battery charge: We will be getting an electric golf cart that needs to be recharged in order to have it always available.

Multiple users. We need to be able to communicate among any number of unknown users at any given time.

Accessibility. The cart needs to be accessible to all while at the same time be an effective tool for anyone with a chronic disability.

THEREFORE, WE AGREE:

The cart will generally be parked under the octagon, or close to the home of someone with a chronic disability according to the time of need.

Lyons is key caretaker Anyone with a chronic disability or temporary disability of significant duration would also have a key.

Coordinating shared use would be worked out by simple communication among the users. In cases where simple communication does not resolve shared use needs then the Accessibility Committee will assist. If that in turn does not resolve issues then we will turn to the Community Support Committee for assistance.

Any user other than one with a chronic disability will immediately return the golf cart to the location from which they took it. If the user cannot return it promptly they will seek help from other community members to return it. The Accessibility Committee will establish a list of people who are willing to be called to move the cart when the user cannot return it. The Accessibility Committee will also set up a flag system on the cart to signify whether the cart should be moved or left in place. If it is not possible to return it to its original location and a helper cannot be found, then the current user will call any users with a chronic disability to tell them where the golf cart is parked. If the user knows that he or she will not be able to promptly return the cart, he or she should use the cart only under extraordinary circumstances.

If someone finds the golf cart charging when they go to use it they will plug it back in to continue recharging on return. Whenever the battery charge is low the user at that time is responsible for recharging the battery at the parking lot or at the user’s house. If parked by a user's house that user is responsible for keeping the battery charged at their own expense.

No one without a driver's license may drive the golf cart without the approval of the buildings & grounds Committee. Teenagers without driver's license may be approved to drive the golf cart by joint agreement of B&G and the parent(s).

The golf cart may not leave the property without B&G approval.

The driving speed of the golf cart will be the same as for all other travel on the paths: walking speed.

As we learn from experience and changing circumstances we will want to revise these golf cart use policies. The Accessibility Committee will have authority and responsibility to revise this policy from time to time with community input.

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