HIRED! Coho/US is looking for a Part Time Operations Manager

Submitted by catya on Mon, 08/01/2011 - 09:29

in

By Rebecca Lane

THE OPPORTUNITY: Operations Manager

Support the Executive Director at the Cohousing Association of the United States, a small nonprofit that is building a better society one neighborhood at a time. We are seeking a part-time operations manager to be a part of the growth of Coho/US.

RESPONSIBILITIES

This position reports directly to the Executive Director and will encompasses a variety of responsibilities. Examples of common tasks include:

Bookkeeping (working with Executive Director, Board Treasurer, and accountant)

process expense reports; file receipts; prepare reimbursement forms, write checks
enter income and expenses and reconcile entries with bank statements
prepare forms for state and federal registrations
create monthly financial reports
collect and summarize project expenses and inventory costs

Fundraising and Events (supporting Executive Director and Board Development chair)

support events planning and annual conference, including registration and program
support national tours program
record all contributions and development revenues received
prepare and mail development appeal and campaign letters and special events materials
prepare acknowledgements and correspondence with donors
prepare database reports on donors and contributions
track and prepare reports on event attendance and results

Operations (working with Executive Director and other staff)

maintain a customer database to track quotes, invoices, and payments
package and ship products to customers
document standard operating procedures for use by staff, board, and volunteers

Administration (supporting Executive Director and Board President)

prepare meeting materials
prepare minutes, and reports for meetings of the Board of Directors
organize paper and digital files, including digital photos and videos

QUALIFICATIONS:

To be considered for this position, you must:

be efficient with a variety of software applications, including Microsoft Excel and QuickBooks
be a quick learner of other software applications
have experience working in an office environment
work independently
have strong verbal and written communication skills
be good with numbers
be very detail-oriented

The ideal candidate will have experience with:

bookkeeping, particularly with QuickBooks
office administration
web based communications: Google Docs, Yahoo Groups
virtual meetings via web and phone
nonprofit development/fundraising
events production
experience in the Cohousing community

PART-TIME HOURS

This position is a part-time contract basis (approx. 20 hours/week).
Position is in Seattle, and is partially home-based and partially in person with Executive Director.