HIRED! Coho/US is looking for a Part Time Operations Manager

THE OPPORTUNITY: Operations Manager

Support the Executive Director at the Cohousing Association of the United States, a small nonprofit that is building a better society one neighborhood at a time. We are seeking a part-time operations manager to be a part of the growth of Coho/US.


This position reports directly to the Executive Director and will encompasses a variety of responsibilities. Examples of common tasks include:

Bookkeeping (working with Executive Director, Board Treasurer, and accountant)

  • process expense reports; file receipts; prepare reimbursement forms, write checks
  • enter income and expenses and reconcile entries with bank statements
  • prepare forms for state and federal registrations
  • create monthly financial reports
  • collect and summarize project expenses and inventory costs

Fundraising and Events (supporting Executive Director and Board Development chair)

  • support events planning and annual conference, including registration and program
  • support national tours program
  • record all contributions and development revenues received
  • prepare and mail development appeal and campaign letters and special events materials
  • prepare acknowledgements and correspondence with donors
  • prepare database reports on donors and contributions
  • track and prepare reports on event attendance and results

Operations (working with Executive Director and other staff)

  • maintain a customer database to track quotes, invoices, and payments
  • package and ship products to customers
  • document standard operating procedures for use by staff, board, and volunteers

Administration (supporting Executive Director and Board President)

  • prepare meeting materials
  • prepare minutes, and reports for meetings of the Board of Directors
  • organize paper and digital files, including digital photos and videos


To be considered for this position, you must:

  • be efficient with a variety of software applications, including Microsoft Excel and QuickBooks
  • be a quick learner of other software applications
  • have experience working in an office environment
  • work independently
  • have strong verbal and written communication skills
  • be good with numbers
  • be very detail-oriented

The ideal candidate will have experience with:

  • bookkeeping, particularly with QuickBooks
  • office administration
  • web based communications: Google Docs, Yahoo Groups
  • virtual meetings via web and phone
  • nonprofit development/fundraising
  • events production
  • experience in the Cohousing community


This position is a part-time contract basis (approx. 20 hours/week).
Position is in Seattle, and is partially home-based and partially in person with Executive Director.


Please send resume & cover letter by email to: edcohous [at] gmail [dot] com
Applications will be considered starting August 5th, 2011.

Location: Seattle
Compensation: $13/hr. to $17/hr. depending on experience

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