Policy Example: Team Minutes

Teams will keep and distribute minutes of all official team meetings.
Key Features of Minutes:
  • Attendance at meeting
  • Agenda
  • Decisions and Actions
  • Who is the point person(s) on an action
  • Timeline of Actions
  • Next meeting date, time and location.
What not to include in minutes: Verbatim of conversations, personal opinions or reflections: including comments about other people or teams that, though useful in the discussion, could have hurtful effects when made public.
Distribution of Minutes
Process: Recorder will send out draft minutes to team for revision and approval
Team will attempt to post to minutes to full community 5 days after a team meeting.