Policy Example: Residency and Rental of Units

12.1  All units shall be owner occupied except as provided in section 4.2.  Unit owners may rent a portion of their unit while the unit owner remains in residency in the unit.  The renter shall sign a lease which incorporates these Rules and Regulations and obligates the renter to comply with them.

12.2  If any unit owner wishes to rent their entire unit and not remain in residency in that unit, such rental shall be allowed only by notice to and approval of the membership of the Association.  Approval will normally be given if the rental is for a period of no more than one year, with a maximum extension of one additional year, and is due to one of the following circumstances:  a temporary absence of the owner, the inability of the owner to sell the unit, or the continued residency of the owner in one of the other units of the Association.  Such rental shall be permitted only if the tenant signs a lease approved by the membership which shall state that, at the request of the Association, all rental payments shall be paid to the Association.  The Association shall be permitted to deduct the monthly fee owed by the unit from the rental payment prior to forwarding the remainder of the rental payment to the owner.  The Association shall also be permitted to evict the tenant through the normal legal process if the tenant is in violation of the lease.   This provision shall not apply to a First Mortgagee who has taken title to a unit, consistent with the Master Deed and By-laws.  Any tenant in residency under this section 4.2 shall have right to participate in the activities of the Association and shall have the same work expectation as owners.  It is the responsibility of the unit owner to inform tenants of the expectations of community work.   The Association may require that the owner ascertain that the tenant is interested in being part of community life and willing to engage in community work prior to giving consent under this section.  The community may permit an owner to rent to a tenant who does not intend to participate in community life, including work, upon request of the owner.

12.3  All tenants shall comply with these Rules and Regulations and such other standards of conduct which shall be determined by the Association from time to time

(Revised 1-2010 )
We recognize three kinds of associates: off-site, owner-surrogate, and renter.
An ASSOCIATE is a person who is actively involved with the community who  fulfills certain    responsibilities, which includes community work and, for  off site associates, a monthly fee.           These responsibilities are established  in discussion with the membership team. Associates have     the right to  participate in all aspects of the community including consensus
decision-making except in the case of decisions that affect only unit owners. (10/15/06)

The number of Off-Site Associates is limited to 15. (10/02 DB)

  To become an off-site associate, an individual must already be a  participating member of the community, and send a written request for  associate status to the membership team. A copy of this letter will  immediately be posted on the front bulletin board. The membership team will  meet with the individual to discuss the request. In this meeting, the  potential associate member and the membership team will discuss the proposed \nature of the associate's involvement, including financial and work  commitments. The associate will be given appropriate information on
consensus decision making. The associate's letter and the agreement between  the membership team and the associate will be posted on the community  bulletin board. No sooner than 30 days after the posting, the associate will attend a general meeting at which, unless there is major concern, acceptance will be noted in the meetings minutes. Any major concerns should be  discussed and resolved before the meeting at which the new person is expected to join the community.
To become an Associate of our community, we request that each household  make a contribution of time and money.

 Rationale: Any friend of a community member is welcome to hang out in the community and join us for an occasional meal. People who wish to be  incorporated more fully into the life of the community can become  Associates. Because of their contribution of time and money, we give  Associates additional rights and privileges. These include:
        A change in status from "visitor" to "part of the community"
        Feeling welcome to participate in community meetings and events
        Fully participating in the meal system for the same price as members
        Having a charge account for community meals
        Reserving common facilities (Common House Great Hall, kitchen, guest  rooms, play field, Annex, etc) for personal use
        Use of tools, the library, kids room and playground, etc.
        The right to gather a share of garden produce
        Receiving all relevant memos sent to community members in folder of their own in the mail room, and join any and all community email lists.

In exchange, the community asks Associates to:
    Work 4 hours/month on a work team or committee. Note: Community members have  responsibilities of approximately 1 1/2 hours/week 6 ½ hours/month) plus  committee work. Many members also contribute an additional 2-10 hours/month to support the functioning of the community.
    Contribute $45 per month. The financial contribution was calculated by  figuring out the costs of running the Commonhouse and the retreat and asking associate members to pay an equal share in those expenses, since they have  full access to and use of the Commonhouse and take part in the retreat. We  recognize that Associates benefit from other aspects of the community for  which they are making no contribution, for example plowing, landscape,  garden, road maintenance, etc. This amount is negotiable if necessary-we do not want the fee to become a barrier to someone who is an active participating member of the community.

An Owner -Surrogate is a person who rents the owner's entire living area and the owner is not living in the unit.  The owner of the unit must ask the community for permission to rent the unit,  and has ascertained that the renter is interested in being part of the community. Any owner-surrogate must be willing to become an associate.  Since potential owner-surrogate associates may not have a prior relationship with the community before they rent the unit, they are required to go through an orientation process. This orientation process consists of reading the  material given to waiting list people (information on the community and on  consensus process)a get to know you meeting at or after dinner, a meeting with community support/membership (similar to the orientation given to waiting list applicants), and attending an entire general meeting. Since their financial contribution is included in the condo fee for the unit, they  do not have to pay a fee, but will be expected to work the same amount as an  owner/member.
A renter ASSOCIATE is a person who rents a part of a unit and is involved  with the community. A renter is not automatically given associate status when they move in.  A renter can ask to become an associate when they move  in, or wait until they are already involved in the life of the community.  To become an associate, they are required to go through the orientation process outlined above for owner surrogate associates. Their work expectation will be established with  Membership Committee and the Hub but will not be less than off-site  associates, nor more than owner surrogate associates. Their fee is also taken care of by the condo fee of the owner from whom they rent.
   All associates will be asked to sign the letter of understanding that waiting list applicants are required to sign.
   All associates will be given a handbook, and will have a buddy to answer any questions not covered by the orientation process. Buddies will be found by membership requesting volunteers from the community.